Privacy Policy

CodeCheckHQ ("we", "us", or "our") operates the CodeCheckHQ web application and related services. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our service. By accessing or using CodeCheckHQ, you agree to the collection and use of information in accordance with this policy. If you do not agree, please do not use the service.

The data controller responsible for your personal information is: - Product: CodeCheckHQ - Email: privacy@codecheckhq.com If you have any questions about this policy or how we handle your data, please contact us at the email address above.

We collect information in the following ways: Personal Data: When you create an account, we collect your name, email address, and company name (if provided). Location Data: We use your location only to help you select a project location and checklist. We do not store your GPS coordinates. You may manually select your jurisdiction instead. Checklist Data: We store your pass/fail/N/A responses and measurement values to generate walk-through records. Usage Data: We automatically collect information about how you interact with CodeCheckHQ, including pages visited, features used, and device/browser information. Payment Data: When you make a purchase, your payment is processed by our third-party payment provider. We do not store your full card details on our servers.

We use the information we collect for the following purposes: - To provide, operate, and maintain CodeCheckHQ - To provide checklist content for your selected project location and trade - To generate and store your walk-through records - To process your payments and manage subscriptions - To communicate with you about your account, updates, and support - To improve and personalize your experience - To comply with legal and regulatory obligations We will not sell your personal information to third parties.

We may share your information with the following categories of recipients: Payment Processing: Our third-party payment provider processes payments on our behalf. They handle payment processing, tax collection, and invoicing securely. Cloud Hosting: Your data is stored on secure cloud infrastructure with industry-standard encryption. AI Services: When you use the AI chat assistant (paid feature), your messages are sent to our AI provider (DeepSeek) to generate responses. We do not use your data to train AI models. Analytics: We use Vercel Analytics for privacy-friendly usage analytics. This does not track you across other websites. Legal Requirements: We may disclose information if required by law or to protect our rights or the safety of others. We do not sell, rent, or trade your personal information.

We implement appropriate technical and organizational measures to protect your personal information: - All data in transit is encrypted using TLS/SSL - Data at rest is encrypted using AES-256 - Access to personal data is restricted to authorized personnel only - We regularly review our security practices While we strive to protect your data, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

We retain your personal information for different periods: - Account data: Retained while your account is active, and for up to 30 days after account closure - Walk-through records: Retained for the lifetime of your account - Transaction records: Retained for up to 7 years as required by tax reporting obligations - Usage/analytics data: Anonymized or deleted within 26 months When data is no longer needed, we will securely delete or anonymize it.

Depending on your location, you may have the following rights: - Access: Request a copy of the personal data we hold about you - Correction: Request correction of inaccurate data - Deletion: Request deletion of your personal data (subject to legal retention requirements) - Portability: Request your data in a structured, machine-readable format To exercise any of these rights, contact us at privacy@codecheckhq.com. We will respond within 30 days.

CodeCheckHQ is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date and notify registered users by email for material changes.

If you have questions about this Privacy Policy or our data practices: Email: privacy@codecheckhq.com Product: CodeCheckHQ